Internship guidelines for study programmes IAAB, IADB, IVSB

Annex 4
Approved by Dean’s order No 279 of 28.10.2021
1. General provisions 1.1. The general rules governing organisation of internship are set out in the Academic Policies.
1.2. An internship is a compulsory part of a study programme, which must be completed before thesis defence. The purpose, learning outcomes and evaluation criteria of an internship are outlined in the description of the corresponding internship course.
1.3. An internship period is a specified period of time during which a student or an extern (hereinafter student) is contractually bound to a private or public sector company or organisation, whether in Estonia or abroad (hereinafter company).
1.4. It is possible to complete an internship by the standard procedure (by completing an internship period in a company under a trilateral agreement) or by the simplified procedure (without completing an internship period in a company).
2. Workload of an internship and preconditions 2.1. The workload of an internship is laid down in the study programme and in the description of the corresponding internship course.
2.2. An internship can be completed in full as an uninterrupted process (in one company) or in parts (in one or several companies).
2.3. The minimum workload of one internship period is 160 hours. In justified cases, such as a project-based internship, a smaller workload may be agreed upon.
2.4. A student can only complete an internship in full if she/he has successfully passed the prerequisite courses listed in the description of the corresponding internship course.
2.5. A student can complete an internship with a workload of 160 hours without complying with the requirement in section 2.4.
2.6. The tasks performed during an internship must correspond to the specifics of the study programme and are specified in more detail in the description of the corresponding internship course.
3. Starting an internship

 

3.1. As a rule, a student must find a host company by himself/herself. If necessary, the internship coordinator shall help the student in finding an internship host.
3.2. Before starting an internship, a student shall fill in a questionnaire describing the host company. In the event of suitability of the company, a trilateral agreement shall be signed between the university, the student and the host company. As a rule, the requirement to sign a trilateral contract is compulsory.
4. Documentation of the internship process during the placement 4.1. When completing the internship by the standard procedure, the student is required to document the course of the internship. The student is obliged to submit periodic summaries, the requirements of which are specified in more detail in the description of the internship course.
4.2. The submission of periodic summaries and the compliance of content with the requirements set out in the description of the internship course shall be checked by the internship coordinator. The internship coordinator shall give a final assessment of the periodic summaries on completion of the internship.
5. Applying for internship assessment 5.1. For assessment of internship according to the standard procedure, the student shall submit an application in the study information system ÕIS together with the signed evaluation form of the supervisor at the host organisation and an internship report. The deadlines for the submission of the applications shall be made available on the website of the School of Information Technologies.
5.2. For assessment of internship according to the simplified procedure, the student shall submit an application in the study information system ÕIS together with an internship report, a signed proof of the employer(s) regarding the previous work experience (period and tasks) and additional documents if necessary. The requirements for the documents and the deadline for the submission of the applications shall be made available on the website of the School of Information Technologies.

5.2.1. A student has the right to apply for assessment of an internship according to the simplified procedure if, by the time of the submission of the application, the student:

5.2.1.1. has previously completed the corresponding internship course of the study programme in the amount set out in the description;

5.2.1.2. has accumulated 12 months of previous professional experience fulfilling tasks related to the study programme.

5.3. The substantive requirements for and the volume of the report are set out in the description of the corresponding internship course.
5.4. In case of the simplified procedure the tasks included in an internship report must have been implemented no earlier than 6 months preceding the submission of the application. Tasks implemented earlier can be included in the report only in justified cases and with prior consent of the internship curator.

6. Assessment of an internship 6.1. The course Enterprise Internship completed under the standard procedure is assessed at the defence of the report by the committee consisting of at least two members.

6.1.1. The defence of an internship is public. The defence shall not be publicly broadcasted over the Internet and the conclusions and the data included in a report shall not be disclosed to third parties. When justified, a defence can be declared closed by the decision of the chairman of the committee. The student must submit a corresponding reasoned application in the study information system ÕIS when submitting the internship assessment application.

6.2. The corresponding programme director shall appoint two evaluators to an application submitted under the simplified procedure. The evaluators shall, based on the documents attached to the application, make a decision to assess the internship as passed or to reject the application. In case the decisions of the evaluators differ, the programme director shall appoint a third evaluator whose decision shall be conclusive.

6.2.1. The evaluators are allowed to ask the student additional questions in writing or invite the applicant to an interview.

6.3. The students who receive a negative assessment have the right to submit a new application to have the internship assessed.
6.4. The results of the assessment can be disputed in accordance with the procedure set out in the Academic Policies.