1. Definition of a Student Organization
1.1. The Regulation of TalTech Student Organizations (hereinafter: the Regulation) establishes the procedure and organization for founding a student organization at Tallinn University of Technology (hereinafter: TalTech), as well as the definition and conditions of a TalTech student organization. The Regulation sets out the definition of a student organization, the register, the entry of data into the register, the establishment of a student organization, and the termination of its activities.
1.2. A TalTech student organization (hereinafter: student organization) is a voluntary association of TalTech students whose purpose or main activity is to provide a high-quality membership experience for TalTech students, develop transferable skills, and promote student life. The main activity of a student organization may not be generating income through economic activity.
1.3. Student organizations have two levels: a junior organization and a full-fledged organization. Unless otherwise specified in this Regulation, the term “student organization” refers to both.
1.4. The purpose of the junior organization level is to ensure the sustainability of the student organization.
1.5. A student organization may only be a legal entity established under the Non-Profit Associations Act.
1.6. A student organization must not be political or religious.
1.7. The main activity of a student organization must be directed at the TalTech student body.
1.8. All student organizations are entered into the student organizations register (hereinafter: the register)
1.9. The status of a student organization ends upon its removal from the register.
1.10. A student organization must have a name that is not duplicate or misleading with regard to the non-profit association’s purpose, scope of activity, or legal form, and must not be contrary to good morals.
2. Establishment of a Student Organization
2.1. To obtain student organization status, the board of the organization being established submits a completed application for the creation of an organization to the Student Union Board. The application must be digitally signed by all members of the board of the organization being established.
2.2. The format of the application for establishing a student organization is approved by the Student Union Board by its decision.
2.3. A new student organization automatically receives junior organization status for one year.
2.4. The board of the organization being established is required to meet with the Student Union Board. After the meeting, the Student Union Board decides whether to approve the organization as a junior organization or to reject the application.
2.5. The Student Union Board does not approve the application if:
2.5.1. there is an overlapping organization;;
2.5.2. it is in conflict with the provisions set out in Chapter 1;
2.5.3. for any other valid reason.
2.6. A junior organization has the same rights as a full-fledged organization.
2.7. Unlike a full-fledged organization, a junior organization is required to:
2.7.1. meet at least once during the academic year with the student organizations coordinator and a board member responsible for the student life area;
2.7.2. upon establishment of the organization, submit an activity report to the student organizations coordinator and the Student Union Board.
3. Student Organizations Register
3.1. The administrator of the student organizations register is the TalTech Student Union.
3.2. The register administrator does not enter a non-profit association into the register if its statutes or other documents do not comply with the Regulation. In the case of rejecting an application, the register administrator must indicate the reason for the rejection.
3.3. Upon entry into the register, a non-profit association gains the right to apply for support, services, and other opportunities provided by the TalTech Student Union.
3.4. The following information is entered into the register:
3.4.1. the name of the non-profit association;
3.4.2. the names of board members, their contact details, and their student statuses;
3.4.3. the list of members of the student organization and their student statuses;
3.4.4. a short description of the student organization, its main activities, and objectives once per academic year.
3.4.5. information about the most important projects of the student organization.
3.5. Each semester, student organizations submit their organization’s register by the deadline announced by the Student Union’s student organizations coordinator. The registers are used for statistical purposes, and the personal data contained therein is not disclosed to third parties.
3.6. An organization is removed from the register:
3.6.1. on the basis of a corresponding application by the non-profit association;
3.6.2. by decision of the Student Union Board if the conditions for being in the register, as set out in Chapter 3, are not fulfilled;
3.6.3. by decision of the Student Union Board if the law has been violated or if the student organization damages the reputation of TalTech or the Student Union;
3.6.4. by decision of the Student Union Board if the Student Union has been unable to contact the student organization within two months from the first contact, despite repeated reminders;
3.6.5. upon the termination of the activities of the non-profit association.
3.7. On the grounds listed in clauses 3.6.1 to 3.6.5, the student organizations coordinator removes the organization from the register and informs the board members listed in the register. The rights of the student organization cease from the moment of its removal from the register.
4. Implementing Provisions
4.1. The Regulation enters into force upon its adoption by the TalTech Student Union.
4.2. Upon entry into force of this Regulation, the regulation adopted by Student Union decision No. 33 of 07.06.2016, amended by decision No. 16 of 08.05.2018 and No. 19 of 07.12.201 becomes invalid.