Procedure for processing a student’s violation of academic practices and contemptible behavior in the School of Information Technologies

Approved by Dean’s order No 367 of 12.09.2019
Amended by Dean's order No 22 of 20.01.2020
Amended by Dean's order No 105 of 27.04.2020

1. General provisions

1.1 This document establishes the procedure for prevention, processing and imposing penalties for a student’s violation of academic practices and contemptible behavior in the School of Information Technologies.

1.2 The procedure for processing a student’s violation of academic practices and contemptible behavior in the School of Information Technologies is based on the following documents: Academic Policies and Principles of Academic Ethics. [entry into force 20.01.2020]

1.3 According to Academic Policies, the following activities shall be deemed a violation of academic practices and contemptible behavior [entry into force 20.01.2020]:
1.3.1 use of support materials upon a knowledge test, except those explicitly allowed by the lecturer;
1.3.2 making use of any other help from others (prompting, copying, copying homework, etc.) upon a knowledge test or violation of examination regulations by the student;
1.3.3 plagiarism, i.e. submitting another person’s writing under one’s own name or extensive rewording of someone else’s work, referencing or quoting without proper academic reference;
1.3.4 re-submission of one’s own work when this has already been taken into account in the final grade (except if the work includes a substantial development);
1.3.5 participating in an assessment for another student or allowing another person to participate in an assessment in one’s own name;
1.3.6 deliberate submission of untrue information (false information) in one’s assignments, applications (including APEL), etc.;
1.3.7 damaging the reputation of the university, which includes providing ungrounded negative value judgements concerning the university, unauthorized mediation of the study opportunities and services provided by the university or compilation and dissemination of materials promoting the university for the purposes of material gain and other activities causing material damage or damage to the reputation of the university.

1.4 According to Academic Policies, in the event of violation of academic practices and contemptible behavior, the Dean has the right to, depending on the seriousness of the violation:
1.4.1 issue a letter of reprimand;
1.4.2 make a proposition to the Vice-Rector for the student to be exmatriculated.

1.5 Letters of reprimand and other relevant documents to the case shall be stored in the Dean’s office of the School of Information Technologies.

1.6 The lecturer is obliged to inform students of the rules of examination and the requirements for the form and content of student papers at the beginning of the course.

2. Procedure in case of detection of a student’s violation of academic practices and contemptible behavior

2.1 The lecturer is obliged to monitor whether the form and content of students’ papers comply with the requirements laid down, and to pay attention to the violation of academic practices and contemptible behavior.

2.2 According to Academic Policies, a lecturer has the right to remove a student form a knowledge test or refuse to assess the submitted assignment if the student is making use of help from others or violates the university’s good academic practice in any other way. In this case, the lecturer shall mark “0” (failed) or “M” (failed) as the result of the specific knowledge test or the final grade. [entry into force 20.01.2020]

2.3 If violation of academic practices or contemptible behavior takes place, the lecturer has a right to submit an overview of the incident and other relevant documents (comparison between the presented text/source code and the original source (including referencing mistakes), e-mails, examination papers presented under someone else’s name, support materials used during an exam, overlapping homework solutions, etc.) to the Head of Academic Affairs with a proposal to issue a letter of reprimand. At the same time, the lecturer shall inform the student of initiation of the proceedings. [entry into force 20.01.2020]

2.4 The Head of Academic Affairs has the right to request further explanations from the student. If a violation is detected the Head of Academic Affairs has the right, depending on the seriousness of the violation and previous offences, to make a proposal to the Dean to issue a letter of reprimand to the student or to delete the student from the matriculation register. [entry into force 20.01.2020]

2.5 If necessary (possible different interpretations of evidence, strong arguments presented by the student, no common understanding is achieved with the student regarding the violation, repeated violation, a reasoned request is submitted by the student in a format that can be reproduced in writing, etc.), the Head of Academic Affairs has the right to form an ad hoc committee for discussing an incident of misconduct. [entry into force 27.04.2020]

2.6 The student shall be given an opportunity to explain his/her conduct and defend himself/herself before the committee. If a violation is detected, the committee has the right to make a proposal to the dean for issuing a reprimand or for exmatriculation of the student, depending on the gravity of the act and the existence of previous violations. [entry into force 27.04.2020]

2.7 In case of first-time violation of the academic practices a letter of reprimand will be formalized to the student and the lecturer has the right to deprived the student of the opportunity to take the exam or pass the course in relation to which the case was discovered. In violation of the academic practices for the second time, the Dean has the right to propose to the Vice-Rector for the student to be exmatriculated.

2.8 When several students submit a written work the content of which clearly overlaps, due to getting it from in the internet, social media or otherwise, all the students who have submitted an overlapping homework will be considered to have behaved indecently.

3. Disputing decisions

3.1 A student has the right to dispute administrative act and procedures concerning studies, in accordance with the Administrative Procedure Act, terms and conditions laid down in TalTech regulations, and specifications laid down in other legal regulations. [entry into force 20.01.2020]